How to Draw Shapes in Microsoft Word 2016 Drawing Tools Tutorial | The Teacher

How to Draw Shapes in Microsoft Word 2016 Drawing Tools Tutorial | The Teacher


Hello friends, and welcome to another tutorial
of Word 2016 and today we are going to talk about How to Work with Shapes. Actually, it
is not only a Microsoft Word Tutorial but you can also use the same procedures and commands
in Excel and PowerPoint. This topic is going to be a little long, so
instead of creating a single 2 or 3 hours’ video, I am going to divide it into separate
chapters, so that you can easily pick and choose the desire lesson and subject of your
choice from the playlist. In this first chapter, we are going to cover some basic steps of
inserting and working with shapes. To start working with shapes, you need to
move to the Insert menu, and when you click the Shapes drop down button, then here you
can find certain pre-defined shape types like, Lines, Rectangles, Basic Shapes, Flow Charts,
Callouts and many more. You can click and select whatever predefined
shape that you would like to draw. Then move your mouse pointer to the page area where
you would like to draw that shape and then start dragging by holding down the left mouse
button and then release the button after having an appropriate size.
You can notice a change in the Menu bar, where you now have a new Format menu under the Drawing
Tools, which holds all the necessary commands to work more efficiently with shapes and that
is what I was talking about before. To teach you all these formatting command, like Resizing,
Positioning, Wrap Text, Grouping and many other command, I will upload separate videos
for each subject because most of these commands need vast discussion, so you may clearly understand
the exact use of each command. So, the first thing that you should keep in
mind is that, you will only see the Format menu if at least one shape is selected. Like,
if I unselect the shape by clicking inside the blank area of the page, then in an instant
the Formant menu will disappear. In Word 2007 and later versions, certain menus only appear
while working with certain types of objects. Like, Design and Layout menu under Table Tools
will appear when you will be working inside tables.
It is important to remember because you might be struggling to find out the Format menu,
whereas the problem could be that no shape has been selected. Select a shape and there
you have the Format menu. Another interesting thing that you might like
about Shapes is, if you choose any shape from the Insert menu and just click inside the
page instead of drawing the shape by dragging the pointer, then Word will automatically
draw a fixed size shape for you. Most of the time, like for rectangles, oval or other basic
shapes, the fixed size will be 1×1 in height and width and for other shapes it could be
anything worrying from shape to shape. To adjust the size of a shape, select that
shape and then hold down and drag the circle, which appear around the shape when you select
it and then drag outward to increase the size and inward to decrease the size. If you want
an exact proportion of the shape, means height matching with width or vice versa, then always
increase or decrease the size by dragging and dropping from the corners. When you drag
an object from the corners either to reduce or increase the size, then Word automatically
maintain the width and height proportions, so the object may not look like stretchy or
shrunk. You can easily move shapes by first selecting
the shape and then move your mouse pointer in the center, and when the four sided arrow
appears, you can drag and drop the shape to the new place.
With certain shapes, you might also see a yellow point that you can use to easily redesign
or edit the shape style and you can see that how quickly you can change or redesign a shape
style. When a shape gets selected, you may see three
options alongside the shape, which are Layout Options, Rotation and Anchor Point. We will
talk about the Anchor Point later in this video, let’s first see the Rotation. After
selecting a shape, you can see the Rotation point on top of the shape with a curved arrow.
It is actually a Free Rotation point and you can hold and roll over to freely rotate an
object to any degree you like. Do note, when rotating shapes, the rotation or reference
point by default and always will be in the center of the shape and you cannot define
a reference point at the time of rotation. That means, while rotating an object, the
object will always be rotating from it center point.
Another interesting feature that you might found useful while inserting shape is holding
down the Shift key. Choose a shape from the Insert menu and before dragging and drawing
the shape, hold down the Shift key, which will then draw an equally proportioned shape,
means the shape will have an equal height and width. Not only that, if you hold the
Shift key while drawing a line, it will constrain its angle to be 180 degrees. So, it could
be very useful when you need an equally proportioned shape or straight line without having a shift
in the angle. The another keyboard shortcut that you might
found handy while drawing or resizing shape is holding down the Control + Alt + Shift
keys. So, while drawing a shape, if you hold down ctrl, alt and shift key, then it will
draw the shape in equal ratio from all the sides. The same applies while resizing a shape.
If you hold down those three keys while resizing a shape, then it will increase or decrease
the size in equal ration from all the sides. This shortcut could be really useful, let’s
say, when you need to draw a circle of large or small size with the same proportion. For
instance, I draw a circle here and remove the fill color from Format menu. Now, I copy
and paste the same shape once and then drag and drop it over the previous one. Now, I
hold down the Ctrl, Alt and Shift key and can drag in or outward to exactly maintain
the proportion with the previous shape. To easily duplicate a shape, you can first
select that shape and then hold down the Control key. A small plus sign will appear along with
the mouse pointer. If you will now drag and drop the shape to new location, it will instantly
create a copy of that shape. Another trick that you might found useful while copying
shapes is, when you need to copy a shape and paste it alongside with exact alignment of
180 degrees, then hold down both Control and Shift keys, and then place the Shape to the
new location. Word will then copy and align the new shape at 180 degrees.
In Word 2016, when you insert a shape inside a new document, it is filled with Blue Color
with a Black Outline, which is the default settings for new shapes in new documents.
But let’s say that you need to draw a few rectangles of different sizes with no fill
color in them. With the default settings, you have to choose No Fill for each shape
that you will draw. So, what you can do to change the default settings for the particular
document? First, draw the shape and then choose the
desire Fill and Line Colors that you want. Then right-click on the Shape and choose “Set
As Default Shape”. Now again draw a new shape and it will have the new default fill
and line color settings that you had specified. But remember that the custom default settings
will only work in this document. Shapes filled with colors can easily be selected
by moving pointer between the shape but those shapes having no fill color have to be selected
by moving the pointer near to the outline. Let’s see another quick example. Assuming
that you need to draw many text boxes in a document without an outline. Click the Insert
menu and then click Text Box drop down menu and then click Draw Text Box. Draw the Text
Box and choose No Line from the Format menu. Now, right-click on the text box and choose
“Set As Default Text Box”. Now, draw more text boxes and they will not have any outline.
Just keep in mind that to make a default text box setting you have to Insert the Text Boxes
from the Text Box drop down menu and not from the Insert Shape drop down menu.
Before we end this chapter, let’s see a few more basic commands that you might need
to use on routine basis. When you need an exact size of a shape, then you can define
custom size in inches from the Format menu through Size section. Here you can define
the Shape Height and Width in inches. Remember that, by default, Lock Aspect Ratio is enabled
for sizes. That means, if you will change the height then width of the shape will get
automatically resized and vice versa. That is to maintain the exact proportion of the
shape, so the height matches the width and width matches the height, and the shape may
not look stretchy. However, you can turn off Lock Aspect Ratio by opening Size window and
then uncheck Lock Aspect Ration option. Now, you can have different height and different
width of your shape. Previously, in this chapter, we had talked
about Free Rotation but If you want to rotate a shape at a specific angle, then you can
do this by clicking on Rotate drop down button from the Format menu and then click More Rotation
Options. Below you can specify an exact angel of rotation and then apply the changes.
So, this was a basic introductory lesson on working with shapes. In next lesson, we will
learn about Wrapping Text around the shapes. I hope you will find this video information
and do leave your comments and don’t forget to rate this video. Subscribe to the teacher
for more upcoming tutorial videos. Thanks for watching and I will meet you people in
the next video. Bye and take care!

27 thoughts on “How to Draw Shapes in Microsoft Word 2016 Drawing Tools Tutorial | The Teacher

  1. Hi, can you please explain how to print the actual size shapes on word so that it will be easy to cut and use it as per need?

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